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Position Description

Administrative Coordinator

Real Estate Development / Classic Homes Responsibilities

· Help managers & superintendents with document management, project filing, plan copies, etc.

· Coordinate/maintain sub & vendor insurance documents and subcontract forms

· Coordinate and assist field personnel with punch list and warranty work follow up

· Assist with project follow up, to include material delivery status, work schedules, and other items as needed

· Communicate with and provide support for current and potential customers as needed

· Schedule internal and external meetings

· Provide general support to managers and field personnel

ARC Responsibilities

· Serve as point of contact for ARC applicants and related questions

· Assemble & distribute agendas for ARC meetings

· Prepare and send out follow up letters after ARC meetings, with comments from the meeting

· Help coordinate on-site meetings between applicants and ARC field representatives.

· Follow up with applicants on needed/incomplete ARC approval information.

· Be familiar with and be able to field questions about development guidelines & covenants.

· Organize and maintain ARC filing system

Knowledge, Skills and Abilities:

· Excellent computer skills especially in Microsoft Office – Word, Excel, & Outlook.

· Good organizational and time management skills.

· Ability to communicate effectively and be able to multi-task proficiently

· Must be friendly and outgoing

· Prior experience in a construction/real estate related industry is preferred but not required

· Familiarity with basic accounting practices is a plus